Being a Productivity Ninja means being weapon-savvy and using technology to our advantage. Picking the right one out of the plethora of available apps, can be quite time-consuming and may slow us down rather than boost our productivity. That’s why we’ve created this space for you to get an overview of the productivity apps our Productivity Ninjas have tested, use themselves and recommend in our time management training.

Productivity Apps

Productivity App Trello

Trello – keeps track of everything, from the big picture to the minute detail. Free for all users.

Evernote Logo

 

Evernote Organize your work and declutter your life. Capture, organize and share notes from anywhere.

Productivity App Zenkit  
Zenkit 
A platform for collaboration and project management.

Productivity App Toodledo

Toodledo Manage your to-do list, take notes, track habits, and organize ideas into outlines and lists.

Productivity App Remember the Milk

Remember the Milk Popular to-do list that’s everywhere you are: from your phone, to the web, to your Google apps, and more.

Productivity App Outlook Tasks

Outlook Tasks  a simple tool for managing projects and tasks.

Todoistto do list and task manager to organize your life.

Productivity App Nozbe

Nozbe to do, task, project and time management application. Simply get everything done.

Concentration Apps

Concentration App Brain.fm

Brain.fm – Music designed for the brain to enhance focus, relaxation, meditation, naps and sleep within 10-15 minutes of use. 

Concentration App Forrest

Forrest – Helping you stay away from your smartphone and stay focused on your work. 

Concentration App Freedom

Freedom – blocks apps, websites or the entire internet on phones and computers. 

Concentration App FocusWriter

FocusWriter –  a simple, distraction-free writing environment. 

Concentration App RescueTime

RescueTime – A personal analytics service that shows you how you spend your time and provides tools to help you be more productive. 

Concentration App (Offtime)

Offtime – Improve self-control. Set hurdles, reminders or restrict access to any apps that you find distracting. 

Concentration App Noisli

Noisli – fantastic background noise and color for working and relaxing. 

Note-taker Apps

Note-Taker App OneNote

OneNote – Program for free-form information gathering and multi-user collaboration. 

Note-Taker App ColorNote

ColorNote – Write all the things you need in one place, from short notes to longer documents.  


 Evernote Organize your work and declutter your life. Capture, organize and share notes from anywhere.

Digital Detox Apps

Digital Detox Apps QualityTime

QualityTime – Discover your smartphone habits and manage your digital diet. 

Concentration App (Offtime)

Offtime – Improve self-control. Set hurdles, reminders or restrict access to any apps that you find distracting. 

Concentration App Freedom

Freedom – blocks apps, websites or the entire internet on phones and computers. 

Time-Saver Apps

Time-Saver Apps Dragon Dictation

Dragon Dictation – Makes it easy to create documents of any length and edit, format and share them from your mobile device. 

Time-Saver Apps Doodle

Doodle – Compare availability to find the best time for everyone to meet. 

Time-Saver Apps TextExpander

TextExpander – Communicate smarter. Gather, perfect, share your knowledge. 

Time-Saver Apps Eventbrite

Eventbrite – Use this mobile box office to sell tickets, manage guests and entry for your events. 

Capture Tools

Capture Tools BrainToss

BrainToss – Don’t forget a thing. Send a note, image or voice reminder to your inbox with one click. 

Capture Tools Captio

Captio- Open captio and start typing – hit send and the note is delivered to your email inbox.

Capture Tools MailMe

Mail Me – Managing tasks, taking notes, sending reminders or even collecting messages with Mail Me and your phone. 

Collaboration Tools

Collaboration Tools Asana

Asana – Move work forward through tracking projects from start to finish. 

Collaboration Tools Slack

Slack – Fewer meetings, less internal email, all your tools integrated, that’s Slack! 

Collaboration Tools Google Suite

Google Suite –  Get business email, video conferencing, online storage and file sharing all in one. 

Productivity App Trello

Trello – keeps track of everything, from the big picture to the minute detail. Free for all users.

Finance Apps

Finance Apps Expensify

Expensify – Import expenses directly from a credit card to create free expense reports quickly. 

Finance Apps Xero

Xero – Work while you’re on the move with this accounting app. Easy to send invoices, approve expenses, input receipts and reconcile. 

Finance Apps Monzo

Monzo – Instant notifications. Built-in budgeting. Free payments abroad. The bank of the future. 

Mindfulness Apps

Mindfulness Apps Calm

Calm – Discover the life-changing benefits of meditation and minfulness. Free guided meditations and sleep stories to help you relax and feel happier.

Mindfulness Apps Headspace

Headspace – Meditation made simple. Learn the life-changing skills of meditation and mindfulness in just a few minutes a day. 

Mindfulness Apps Buddhify

Buddhify – A meditation and mindfulness app designed to fit busy lifestyles.