Being a Productivity Ninja means being weapon-savvy and using technology to our advantage. Picking the right one out of the plethora of available apps, can be quite time-consuming and may slow us down rather than boost our productivity. That’s why we’ve created this space for you to get an overview of the productivity apps our Productivity Ninjas have tested, use themselves and recommend in our time management training.
Productivity Apps
Trello – keeps track of everything, from the big picture to the minute detail. Free for all users.
Evernote – Organize your work and declutter your life. Capture, organize and share notes from anywhere.
Zenkit – A platform for collaboration and project management.
Toodledo – Manage your to-do list, take notes, track habits, and organize ideas into outlines and lists.
Remember the Milk – Popular to-do list that’s everywhere you are: from your phone, to the web, to your Google apps, and more.
Outlook Tasks – a simple tool for managing projects and tasks.
Todoist – to do list and task manager to organize your life.
Nozbe – to do, task, project and time management application. Simply get everything done.
Concentration Apps
Brain.fm – Music designed for the brain to enhance focus, relaxation, meditation, naps and sleep within 10-15 minutes of use.
Forrest – Helping you stay away from your smartphone and stay focused on your work.
Freedom – blocks apps, websites or the entire internet on phones and computers.
FocusWriter – a simple, distraction-free writing environment.
RescueTime – A personal analytics service that shows you how you spend your time and provides tools to help you be more productive.
Offtime – Improve self-control. Set hurdles, reminders or restrict access to any apps that you find distracting.
Noisli – fantastic background noise and color for working and relaxing.
Note-taker Apps
OneNote – Program for free-form information gathering and multi-user collaboration.
ColorNote – Write all the things you need in one place, from short notes to longer documents.
Digital Detox Apps
QualityTime – Discover your smartphone habits and manage your digital diet.
Offtime – Improve self-control. Set hurdles, reminders or restrict access to any apps that you find distracting.
Freedom – blocks apps, websites or the entire internet on phones and computers.
Time-Saver Apps
Dragon Dictation – Makes it easy to create documents of any length and edit, format and share them from your mobile device.
Doodle – Compare availability to find the best time for everyone to meet.
TextExpander – Communicate smarter. Gather, perfect, share your knowledge.
Eventbrite – Use this mobile box office to sell tickets, manage guests and entry for your events.
Capture Tools
BrainToss – Don’t forget a thing. Send a note, image or voice reminder to your inbox with one click.
Captio- Open captio and start typing – hit send and the note is delivered to your email inbox.
Mail Me – Managing tasks, taking notes, sending reminders or even collecting messages with Mail Me and your phone. [
Collaboration Tools
Asana – Move work forward through tracking projects from start to finish.
Slack – Fewer meetings, less internal email, all your tools integrated, that’s Slack!
Google Suite – Get business email, video conferencing, online storage and file sharing all in one.
Trello – keeps track of everything, from the big picture to the minute detail. Free for all users.
Mindfulness Apps
Calm – Discover the life-changing benefits of meditation and minfulness. Free guided meditations and sleep stories to help you relax and feel happier.
Headspace – Meditation made simple. Learn the life-changing skills of meditation and mindfulness in just a few minutes a day.
Buddhify – A meditation and mindfulness app designed to fit busy lifestyles.